The following information describes Professional Development Group II, Inc., a full service meeting planning and conference Management Company.  We pride ourselves on helping your organization manage its expenses while providing you with the best service in the industry.

Download the Professional Development Group Services Brochure (*.PDF)

What makes PDG special?  We have 15 years experience in conference management and meeting planning.  This is a family business and we realize the only item that sets us apart from our competition is our exceptional service.   We bring with us special attention to details, the ability to negotiate hotel contracts that are in the best interest of our clients and relationships with hotels, airlines and rental car agencies that we have developed over a period of fifteen years.

We know that with the ever-increasing workloads, volunteer groups are being stretched to provide the kind of excellence they desire for their organization.  Let us remove the burden and make your organization's event the BEST!

If you have questions, please call any time.  We would love the opportunity to make your conference special and less stressful for the organization. 800-488-6341

• Overall conference administration and assistance in preparing a conference budget.
• Negotiate the site for the conference (hotel, meeting rooms).
• Negotiate the airline and rental car discounts for attendees.
• Assist in coordinating conference opening evening activities.
• Coordinate obtaining tote bags.
• A web site may be developed to provide on line registration and display of brochure.
• Provide conference information via an 800 number phone service or mailing as required. 
• Administer and coordinate any special event such as golf outing associated with the event.
• Confirm speakers and provide final speaker arrangements, including hotel rooms, transportation available to speakers.
• Collect biographies and session descriptions from speakers. The client will select topics and speakers.
• Coordinate obtaining continuing education credits from appropriate body.
• Design and layout brochures.  Arrange for printing and mailing.
• Prepare labels from mailing list provided by the client.
• Record and deposit registration and sponsor payments for annual conference.
• Handle registration processing and confirmation. Via mail and on line registration.
• Coordinate all site vendor (hotel) arrangements.
• Coordinate conference menu selections.
• Coordinate conference speaker's audio / visual and any other equipment needs with the hotel.
• Manage and supply on-site A/V equipment
• Coordinate speaker gift recommendations, selection and mailing.  (Client sets price range for gifts.)
• Compile and prepare annual conference binder containing handout material, assist in developing inserts, and obtaining printing or reproduction services.
• Staff on-site registration and information table and coordinate overall logistics of conference on site.
• Produce and distribute conference name badges, sponsor and speaker ribbons.
• Video tape sessions and convert to CD-Rom or Web Video
• Provide, collect, a conference and speaker evaluation form.
• Assist the sponsor in obtaining, delivering and awarding door prizes.
• Maintain client postal mailing address to be located in PDG offices.
• Invoice sponsors for annual conference.
• Send out invoices for collection of registration fees when necessary, and follow-up as necessary to ensure collection.
• Provide annual conference report summarizing all revenues and expenditures for the conference. 
• Assist in developing and publishing the client's annual membership directory.
• Maintain membership and mailing address database for members, officers and board members.
• Update and distribute information to board members
• Maintain copy of bylaws on system and update as requested by client.
• Maintain database of current and prior conference sponsors.
• Store client's financial records and continuing education attendance documentation.
• Invoice all members for their annual dues, and mail a follow-up reminder when dues are 30 days late.
• Purge mailing list as mail is returned from the Post Office as undeliverable.
• Maintain client web site as it exists at the time contract is signed, including:
  • publication of monthly newsletter
  • annual conference brochure
  • annual conference registration materials
  • annual conference general information
  • client general information
  • client membership application
  • annual client membership directory

Clients may select as many or as few of the items as they wish.  Once clients have selected the desired items, PDG II, Inc. will quote a price. Clients may elect to accept room commissions from the hotel thereby gaining extra income to reduce PDG II, Inc.'s expenses to the client.

Let PDG II, Inc. oversee all the details of your event so you can focus your concerns on more important business issues.  Your attendees will come away from the event with memorable experiences that have met their expectations 

ABOVE ALL WE STRIVE TO MAKE YOUR ORGANIZATION LOOK GOOD!

To contact us about a meeting drop us a line at : info@prodev.com